Who we are
Intellegens Limited, The Studio, Chesterton Mill, Cambridge, CB4 3NP, UK.
Our website address is: https://www.intellegens.com.
What personal data we collect and why we collect it
On this website, we collect personal data via the use of contact forms and comment facilities, as detailed below. Data about visitors to the site is also generated and used by cookies, as detailed below.
Outside this website, we also collect personal data through our direct interaction with customers and other business contacts, and from third party sources (such as industry databases and events organisers).
And our Intellegens software (Alchemite™ and Ichnite™) collects information to facilitate user login and to monitor usage of the system for purposes including improving user experience, informing our licensing policies, and ensuring license compliance.
We only hold personal data (e.g., names, job titles, contact details, and professional interests) that relates to:
(1) the individual in their job role, for the purpose of communicating effectively with that individual and their employer organisation about the products and professional services offered by Intellegens Limited;
(2) enabling login, monitoring security, and controlling access to Intellegens software and the data stored therein;
(3) supporting contact with the individual relating to recruitment opportunities at Intellegens Limited; or
(4) enabling employment, contractual arrangements, or other business communications with Intellegens Limited.
Forms and marketing emails
This website uses forms to collect contact information – e.g., when visitors register for an event, request download of selected information from the site, or wish to contact Intellegens. In all cases, the purpose for which the information is collected is clearly stated on the form and only information that the visitor enters on the form is retained by Intellegens. Users may be provided with the option to place a cookie on their computer for the purpose of speeding up completion of future forms.
Only users who explicitly opt-in are subscribed to receive the Intellegens newsletter and marketing emails. In addition, in countries (such as the United Kingdom and United States) where an opt-out approach to business-to-business emails is permitted, information provided to Intellegens via these contact forms may be used to send selected future communications that are relevant to the job role of the individual. All marketing communications from Intellegens will include a clear mechanism to opt-out of future messages.
Cookies and analytics
This website uses the WordPress system which, by default, does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users (who are usually Intellegens employees or contractors involved in maintaining the website).
The Popup Maker plugin is sometimes used on the site, for example to provide pop-up adverts for upcoming events. This uses anonymous cookies to prevent users from seeing the same popup repetitively.
User login data
This website does not provide user login features, other than for the Intellegens staff or contractors maintaining the site content.
Our Alchemite™ and Ichnite™ software, which may be hosted on the cloud and accessed via the Internet, provides user login facilities in order to manage access to software features and project data. This requires storage and use of personal data such as name, email address, profile information, and IP address. Such information is stored securely and can only be accessed by applications on behalf of the user or by authorised Intellegens staff or contractors.
Digital Marketing Service Providers
Who we share your data with
Data provided to Intellegens via the mechanisms described here is shared with third party organisations only as required to fulfil the purpose for which it was provided. We do not share personal data with partners for marketing purposes.
How long do we keep your data?
We will periodically review our customer and contact database and remove data that is no longer relevant. We will normally remove contact information if there has been no interaction with either the individual or their organisation within a a period of three years. We will also remove data about individuals who have no associated employer organisation in our database, unless this data records an opt-in or opt-out preference for Intellegens communications.
What rights do you have over your data?
You have the right to request access to any information held about you in our contact database or other information systems. You may request removal of any information from these systems. We will provide details of how we have complied with this request and explain the retention of any information that may be required for best practice record-keeping or in order to ensure that we continue to meet contractual obligations or your communications preferences.
How we protect your data
Any personal data held by Intellegens is held in secure databases or information systems that require authenticated login. Access to these systems is restricted to Intellegens employees or contractors who require this data in order to fulfil their duties, and who are bound by Intellegens policies on confidentiality.